Turn Your Community into the Agenda — Before the Event
Collect topics, interests, and intentions from your participants ahead of time with conversational, agent-based surveys. Design a programme your community actually wants — then arrive on day one with a clear map of who's interested in what.
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The Blind Spot: Planning Events Without True Insight
on participant needs and potential contributions.
The biggest challenge in event planning isn't logistics or budget — it's relevance.
Every year, organisers spend months crafting an agenda based on educated guesses, anecdotal evidence, and keynote availability. You're forced to operate in a community knowledge void, deciding what to build before you truly know what your participants want and what they're willing to contribute.
Designing an event programme without genuine insight into your community's needs is like navigating blindfolded. You're forced to rely on assumptions, past precedents, or general industry trends, often leading to a 'one-size-fits-all' agenda that fails to deeply engage or inspire attendees.
This critical lack of pre-event data means organisers miss golden opportunities to tailor content, facilitate meaningful connections, and address the most pressing topics for their participants.
This lack of pre-event data has three core consequences:
Low Relevance
Sessions miss the high-demand topics that would drive true energy and engagement.
Hidden Contributors
Key experts and facilitators remain unidentified until the event is underway, missing crucial pre-event momentum.
Static and Shallow Pre-Surveys
Traditional pre-event forms are static, yielding low completion rates and failing to invite participants beyond surface-level selections. This misses the deep, qualitative data required to truly tailor the agenda.
The real problem isn't getting feedback after the event; it's failing to invite your community to co-create the agenda before it's set.
Pre-Event Community Insight at Scale through Voice Agents
What if you could understand your community's needs before finalising the agenda?
Our conversational, agent-based platform transforms event design, moving from guesswork to genuine co-creation. This approach puts participants at the heart of programme development, ensuring every session reflects real demand by scaling qualified conversations to thousands of participants.
Co-Create the Agenda
Invite participants to propose topics, name interests, and signal intentions before the event begins. Transform your mailing list into an active community of contributors.
Make It Engaging
Use agent-based, conversational surveys that feel like a dialogue, not a chore — driving higher completion rates and capturing richer, more nuanced data.
Benefit Everyone
Organisers tailor sessions to real demand. Participants get more relevant conversations, meaningful connections, and outcomes that matter to them.
Map Your Community
Visualise questions, interests, and potential contributions to turn a static contact list into an actionable landscape of expertise and enthusiasm.
Actionable Insights from Your AI Interviewer
Our platform leverages the conversational AI agent to conduct thousands of qualified interviews, turning those dialogues into four core, actionable outputs that transform how you plan and execute community gatherings. These deliverables ensure your final agenda is built on rich, synthesised insight, not guesswork.
Community-Powered Agenda
Receive prioritised topics, preferred formats, and suggested sessions based on actual participant demand. Know exactly which themes resonate most and which formats will drive the highest engagement.
- Ranked session topics by interest level
- Format preferences (workshops, panels, discussions)
- Timing and duration recommendations
Contributor Signals
Identify early volunteers for talks, panels, and breakout sessions, complete with their areas of expertise and willingness to participate. Stop chasing speakers — let them come to you.
- Potential speakers and facilitators
- Subject matter experts by topic
- Experience levels and presentation preferences
Interest & Network Map
Access a comprehensive view of who cares about what, making relevant introductions straightforward and intentional. Build connections before people arrive.
- Interest clustering and affinity groups
- Potential collaboration opportunities
- Networking recommendations
Decision-Ready Brief
Receive a concise organiser report with synthesised themes, sentiment analysis, powerful quotes, and clear recommendations — delivered before kick-off.
- Executive summary with key findings
- Thematic analysis and sentiment tracking
- Actionable next steps and session blueprints
From launch to actionable insights in less than a week
Our streamlined process ensures you can start gathering community input immediately, with minimal setup and maximum impact.
Launch in 48 Hours
We configure your AI voice-based conversational survey, consent protocols, and necessary integrations. You focus on your event — we handle the technical setup.
Invite Your Audience
Share via email, SMS, QR codes, or embed directly on your event page. Multiple touchpoints ensure maximum reach across your community.
Engage, Don't Burden
Participants answer in natural language. The AI agent handles intelligent follow-ups, contextual branches, and multiple languages automatically.
See the Map Form
Live dashboards cluster themes, interests, and intent in real-time. Export seamlessly to Notion, Google Sheets, or your existing CRM system.
Finalise the Plan
Receive your comprehensive pre-event brief with agenda recommendations, suggested facilitators, and connection opportunities ready to action.
Traditional surveys feel like interrogations. Agent-based conversations feel human.
This fundamental shift in approach drives dramatically better outcomes across every metric that matters. Our conversational AI adapts to each participant, asking follow-up questions that uncover deeper insights whilst maintaining an engaging, lightweight experience. The result? Data quality that traditional forms simply cannot match.
Higher Participation
Conversational flows feel human and lightweight, especially on mobile devices. Participants complete surveys at 3–4× the rate of traditional forms.
Richer Signals
Capture far more than ratings: interests, intentions, willingness to contribute, and nuanced perspectives that multiple-choice questions miss entirely.
Inclusive by Design
Multilingual support, accessibility features, and conversational interfaces that are friendly to non-native speakers and diverse communication styles.
Zero Manual Wrangling
Automatic transcription, intelligent tagging, and synthesis into clear artefacts. Spend your time acting on insights, not processing spreadsheets.
“Partnering with Mingle Collaboration transformed our event. Their 'Sepp' AI made participation feel natural, fun, and genuinely useful — people kept talking to Sepp long after the sessions, and the feedback was the best we've had in years. The co-creation process was clear and energising, turning big ideas into a memorable experience that actually moved people to engage and learn. If you want innovative tech that feels human and delivers real value, talk to them.”
Transparent Pricing, Built to Start Small
Choose the plan that matches your event's scale and ambition. All packages include core conversational survey technology, participant engagement tools, and actionable insights. Scale up as your needs grow.
Starter — Single Track
€1,500
Perfect for single-track events or focused community gatherings, with basic complexity.
- Single audience, up to 5-minute simple conversational survey
- Expected up to 150 responses
- Exports to Notion or Google Sheets
- Email and SMS distribution support
Pre-event insights
- Comprehensive pre-event brief with key themes
- Overview of people who might be interested to share their topics
Growth — Multi Track
€2,500 – €3,500
Ideal for multi-track events with diverse audience segments, with medium complexity.
- 1–2 audiences or two languages, up to 8-minute conversational interview
- Expected up to 600 responses
- Live theme-clustering dashboard
- Light CRM export and integration
- Priority setup and support
Pre-event insights
- Customised comprehensive pre-event brief with key themes
- Survey report
- Agenda recommendations with facilitator / topic owner matching
- Connection opportunities between potential participants ready to action
Pro — Large Scale
Schedule a Consultation for Bespoke Pricing
Comprehensive solution for large-scale, international events with high complexity.
- Full support in event preparation with AI integration on several levels
- Multi-audience, multi-language support, 8+ min interview
- Expected 1,200+ responses
- Advanced analytics and sentiment analysis
- Full CRM integration (Salesforce, HubSpot, etc.)
- Ongoing iteration support and consultation
- Support on community-building activities
Pre-event insights
- Comprehensive pre-event brief with key themes
- Agenda recommendations with facilitator matching
- Connection opportunities ready to action
- Detailed facilitator suggestions and bios
Made for the people who shape community gatherings
Our platform serves diverse organisers who share a common goal: creating events that truly resonate with their communities. Whether you're planning an industry conference, a community gathering, or a customer workshop, pre-event insights transform your approach.
Event Organisers & Field Marketing
Turn interest signals into a programme that sponsors and stakeholders love. Demonstrate ROI through data-backed session design and measurable engagement metrics. Show up with confidence knowing your agenda reflects genuine demand.
Facilitators & Programme Leads
Design sessions around genuine demand and invite contributors early. Build momentum before day one by connecting potential collaborators and ensuring the right mix of perspectives. Arrive knowing exactly who brings what to the conversation.
Community & Conference Teams
Make large, diverse audiences feel seen and included from the very start. Surface hidden expertise, facilitate meaningful connections, and create programming that reflects the full spectrum of your community's interests and aspirations.
CX & Research Teams
Capture qualitative depth at scale to steer workshops, innovation labs, and customer advisory boards. Move beyond surface-level feedback to understand motivations, hesitations, and opportunities for genuine co-creation.
Ready to Co-Create Your Agenda?
Stop guessing after the fact. The future of event planning is collaborative, data-informed, and participant-centred. Invite your community into the design process before the event and arrive with a clear, data-backed plan that people are genuinely excited to join.
The shift from post-event feedback to pre-event co-creation represents more than a tactical change — it's a fundamental reimagining of what community gatherings can achieve. Your participants want to contribute. They're waiting for you to ask.
Transform your next event from planned for your community to created with your community. The tools are ready. Your participants are waiting.
Let's begin.